If you feel bogged down by piles of paper, you aren’t alone. Physical records provide crucial information and support in many situations, but they take up a lot of space and can be very heavy and difficult to move around. They are also completely vulnerable to fire and water. At D Highway Storage, we’re delighted to offer easy, affordable storage solutions! Our years of experience in storage have helped us learn how to store documents right the first time, and we want to share the knowledge!

Documents to Keep

If you currently live in a cloud of records of all kinds from all times of your life, it’s time to thin it out! However, what can you toss? What should you keep? Don’t worry — we’ve got you covered.

Keep these documents permanently:

  • Custody records, adoption records, birth certificates, death certificates
  • Bond and stock certificates
  • Health records
  • Wills and power of attorney
  • Annual tax returns
  • Summaries from financial service companies
  • Deeds, insurance policies, and auto titles

Keep these documents temporarily:

  • Paycheck stubs (until reconciled with a 1099 or W-2 form)
  • Bank and credit card statements (one year)
  • Monthly mortgage statements (one year)
  • Year-end credit card statements (seven years)
  • 1099 and W-2 forms (seven years)
  • Receipts and cancelled checks for tax-deductible expenses (seven years)
  • Utility and phone bills (one year if personal, seven years if business-related)

Shred or discard these documents:

  • Magazines and articles not read for the past six months
  • Bank deposit slips, credit card receipts, and ATM receipts after being cleared on your statement
  • Warranties, instructions, and receipts for items you no longer own
  • Receipts for minor, non-tax deductible purchases

Please contact us with any questions.